Guide
Holiday party invitation email: 25 subject lines and 8 emails for employees
Office holiday party invitation emails ready to copy: 25 subject lines, 8 full emails for small teams, whole companies, partners, lunches, potlucks and hybrid parties, a reminder email and a chat message.
November 9, 2026 · 5 min read
A good office party email is short, says holiday rather than Christmas, and answers every question in the first screen. Copy a subject line and an email below, then swap in your own names, date and place.
What the email needs
| Detail | Say it like this |
|---|---|
| Date and time | Friday, December 11, 6 to 10 pm |
| Place | The Grand Room, 120 King St W. Parking on level 2 |
| Who is invited | All staff, Partners welcome, Team only |
| How to reply, by when | Reply by December 1 so we can confirm numbers |
| Food and dietary needs | Dinner served. Tell us about allergies when you reply |
| Dress | Festive casual, Ugly sweaters encouraged |
Add a gift swap limit, the ride home plan or the work-hours note only when they apply.
25 holiday party email subject lines
Clear and professional
- You're invited: our holiday party, Friday December 11
- Save your spot: company holiday party
- Holiday party invitation: please reply by December 1
- Join us to celebrate the year
- All-staff holiday dinner, December 11
- Our year-end celebration: details inside
- Team holiday lunch on us, Thursday
- Holiday party: partners welcome
- Please RSVP: holiday party at The Grand Room
Warm and friendly
- A thank you for a big year
- Let's celebrate together
- Your seat at the holiday table is waiting
- The best night of the work year is back
- Holiday cheer, on the company
- Close out the year with us
- One last party before the break
Fun
- Dust off the ugly sweater
- Free food, festive lights, questionable dancing
- Tis the season to leave early
- The holiday party you'll actually want to go to
- Snacks are confirmed. Are you?
- Mark your calendar, then loosen your belt
- Warning: Secret Santa ahead
- The office elves have been busy
- Ho ho hold the date
8 holiday party invitation emails
1. Whole company, evening party
Subject: You're invited: our holiday party, Friday December 11
Hi everyone, thank you for everything you gave this year. Please join us for our holiday party on Friday, December 11, from 6 to 10 pm at The Grand Room, 120 King St W. Dinner, drinks and music are on us, and partners are welcome. Please reply by December 1 and tell us about any dietary needs so we can confirm numbers with the venue. See you there.
2. Small team
Subject: Team holiday dinner, our treat
Hi team, we made it to December. Let's celebrate with dinner at Luna on Thursday, December 10, at 6:30 pm. It's our treat, and the only rule is no work talk after the first toast. Please reply by Friday so I can book the table.
3. Inclusive end-of-year party
Subject: Join us to celebrate the year
Hi all, before the break we'd love to celebrate together. Our end-of-year party is on Wednesday, December 16, from 4 to 7 pm in the Atrium. Expect food from around the world, warm drinks and a few short thank yous. Vegetarian, vegan and halal options will be there. Please reply by December 9.
4. Lunch during work hours
Subject: Holiday lunch on us, Thursday at noon
Hi everyone, we're closing the office early on Thursday, December 17, for a holiday lunch at Bistro 22. Lunch starts at noon and the rest of the afternoon is yours. Please reply by Monday and let us know about allergies.
5. Partners and families
Subject: Holiday party: partners and kids welcome
Hi everyone, this year's holiday party is a family afternoon. Bring your partner and your kids on Saturday, December 12, from 1 to 4 pm at Maple Hall. There will be lunch, a cookie decorating table and a visit from someone in a red suit. Please reply by December 2 with how many are coming, including kids.
6. Potluck
Subject: Holiday potluck: claim your dish
Hi team, our holiday potluck is on Friday, December 11, at noon in the lunch room. We'll bring plates, drinks and dessert; you bring a dish to share. Please reply by December 7 and say what you're bringing, so we don't end up with eight bags of chips.
7. Hybrid or remote team
Subject: Holiday party, in person and online
Hi everyone, we're celebrating together wherever you are. Join us on Thursday, December 10, at 4 pm at the office, or on the video link below. Remote folks will get a treat box in the mail, so please reply by November 30 with your address. Bring a festive drink and your best background.
8. Gift swap and ugly sweaters
Subject: Dust off the ugly sweater
Hi all, the holiday party is on Friday, December 18, from 5 to 8 pm in the Loft. Wear your ugliest sweater (there is a prize) and bring a wrapped gift under $25 for the white elephant swap. Please reply by December 11.
Running the swap? The free white elephant number generator prints the turn slips, and the Secret Santa generator draws names without anyone seeing the list.
Reminder email
Subject: One week to go: holiday party, Friday
Hi everyone, a quick reminder that our holiday party is next Friday, December 11, at 6 pm at The Grand Room. If you haven't replied yet, please do by Monday so we can give the venue final numbers. Parking is on level 2.
Send it a week before, only to the people who haven't replied.
Slack or Teams message
- Holiday party is Friday Dec 11, 6 to 10 pm at The Grand Room. Partners welcome. Reply by Dec 1 using the link in your email.
- Team lunch Thursday at noon, our treat. Reply here with a thumbs up and any allergies in this thread by Monday.
When to send it
- Evening party at a venue: four to six weeks ahead. Mid November for a mid December date.
- Lunch or office party: two to three weeks ahead.
- Reply-by date: about ten days before, or when the caterer needs numbers.
- Reminder: one week before, only to people who haven't replied.
An email or an invitation?
A plain email works, but replies end up in your inbox and the headcount lives in a spreadsheet. A digital holiday party invitation opens like a real envelope, collects replies, plus-ones and dietary needs in one list, and lets you remind only the people who haven't answered. It's free for up to 25 guests.